Reasons for External Management
Small and medium-sized associations in particular are and foundations often faced with the challenge of professionalizing their management . In such cases, outsourcing the management office offers a cost-efficient and flexible solution. Our association management in Zurich offers you a solution that saves you time and resources, while you benefit from professional structures and tried-and-tested processes tailored to your needs.
Our clients usually face similar challenges:
Lack of Resources
The salaries of your permanent employees, infrastructure, office rent and software for your association cause high costs and tie up resources that could be used for the core objectives of your association. With us, you will find optimized structures and optimized work processes to run your association cost-efficiently.
Dependence on Individuals
Many associations and foundations are managed by a single person who is responsible for all areas. This not only leads to excessive demands, but also means that you lose your contact person if they are on vacation or absent due to illness. With us, you will have a deputy managing director and a secretariat in addition to your new managing director, so that you can always reach us.
Lack of Personnel
Finding the right employees can be a major challenge for an association. With us, you will find a well-coordinated team with many years of experience in managing associations and foundations. We are passionate about association work and do our job with great commitment and passion.
Complex Requirements
Tax, legal and organizational requirements demand specialist knowledge. With us, you benefit not only from our experience but also from our established business relationships with competent fiduciary offices and our direct line to the lawyers at Zürcher Rechtsanwälte AG. We find a solution for every problem.
Time-Consuming Processes
Meeting organization, membership administration and financial planning now not only require routine and experience, but also the right tools. We know how to manage your association efficiently so that you can leave the day-to-day business to us and take care of your association's long-term strategy.
Your Advantages with Us
Cost Efficiency
No fixed costs for office space or full-time staff. We usually work with an annual flat rate that covers all management-related services. With us, you receive a transparent overall package that gives your association long-term planning security.
Modern Offices
Your association will be domiciled with us and the management will take place in our offices in the heart of Zurich. We offer state-of-the-art infrastructure and meeting rooms where, for example, your association's board meetings can be held.
Professional Structures
Established processes and modern tools combined with our enthusiasm for association work result in professional association management at the highest level. You can rely on our expertise.
In-House Legal Expertise
As part of Zürcher Rechtsanwälte AG, legal clarifications are only a few desks away from us. Benefit from synergies from our expertise in legal matters and rest assured that your association is managed in a legally compliant manner.
Our Network
Thanks to our decades of experience in association management, you benefit from our excellent network in business and politics. Our employees have many years of experience working in large and small, national and local associations.
Located in Zurich
Within walking distance of Hardbrücke railroad station, our offices are easily accessible from anywhere. Our mandates also link us closely to Zurich as a business location.
Our Services for Your Association
Efficient association management requires a clear structure, strategic thinking and operational excellence. We offer you a comprehensive service package that covers all aspects of association management. Whether management, financial administration, member support or representation of interests – our experienced team ensures that your association is optimally positioned and grows sustainably.
Management for Associations
We take over the strategic and operational management of your association. From budget control and performance fulfillment to the preparation of the annual report – we ensure sustainable and legally compliant management of your organization. Our experience ensures that your association is professionally managed and that its long-term goals are achieved.
Member Administration
Efficient and careful member administration is the backbone of a successful association. We take care of regular and complete data maintenance, manage membership fees and ensure professional communication with your members. Our digital workflows guarantee transparent and time-saving administration.
Finance and Accounting
We take care of bookkeeping, prepare annual financial statements and work with established fiduciary offices to ensure smooth financial management. Our digital invoice dispatch optimizes the payment process and ensures efficient bookkeeping. You maintain an overview of your association's finances at all times.
Event and Meeting Organization
From general meetings and board meetings to congresses and spontaneous member meetings – we organize your events professionally and ensure that the minutes are properly recorded. With the help of efficient tools, we enable modern and interactive planning for the implementation of your events. In this way, we ensure that your members are always informed about all meetings and events and attend in large numbers.
Lobbying and Representation of Interests
As an association, it is essential to effectively represent political and economic interests. Through our strong network in Zurich and beyond, we position your association in the political landscape and advocate for your concerns. Our close cooperation with political decision-makers, industry associations and business representatives enables us to form strategic alliances and the interests bring into the political discourse in a targeted manner. We develop well-founded position papers for your association, actively support the legislative process and ensure that your voice is heard in political debates.
Communication, Marketing & Social Media
Strong and consistent communication is the key to retaining members and positioning your association in the public eye. We support you in developing a clear and memorable message and disseminating it through the right channels. This includes creating professional press releases, maintaining your social media channels and running targeted campaigns to reach your target audience in the best possible way.
We rely on data-driven analyses to measure and continuously optimize the success of your communication. Whether content marketing, newsletters or search engine optimization – we ensure that your association remains visible in the long term and establishes itself as a relevant voice in your industry.
Digital Association Management
The digital transformation does not stop at associations. We rely on modern software solutions for member management, online meetings and digital voting. In this way, we increase the efficiency of your association and reduce administrative costs so that your association can use its resources efficiently to achieve its strategic goals.
Legal Advice from Zürcher Rechtsanwälte AG
Legal issues are part of the everyday life of every association. As part of Zürcher Rechtsanwälte AG, you will receive direct legal support in all association-specific matters – from revisions to articles of association to data protection issues. Thanks to the legal expertise of our colleagues, we can clarify all legal uncertainties within the shortest possible time.
Close Cooperation with the Board of Directors and Executive Committee
A well-managed association needs close cooperation between the management, board and executive committee. We not only take on the operational management, but also act as an interface to the decision-makers and advise you on strategic issues. We are happy to set up a regular meeting with the executive committee to discuss all pending matters relating to the association. We can also be contacted by phone and email at any time so that we can take up ideas and requests at any time and implement them as quickly as possible.
Generational Change in the Association
Many associations are managed by the same people for decades. As a result, these individuals accumulate an enormous amount of knowledge, which must be passed on when they retire at the latest. We have first-hand knowledge of these processes and know how an association can be handed over smoothly to the next management team. We are happy to work with your existing management team and have no problem with a gradual handover if this is desired.
Do you need support in managing your association or are you thinking about outsourcing your management office?
Success stories of our mandates
“The long-standing collaboration has proven to be a real success factor for our association. Thanks to the digital transformation we have initiated and access to a strong political network via our office, we are ideally equipped for the future.”
“We have had very good experiences with outsourcing our management. We particularly appreciate the flexible use of modern meeting rooms and the consistently high quality of services.”
FAQ – Frequently Asked Questions
How does the outsourcing of the association management office work?
We take on all the organizational, administrative and strategic tasks of your office. We tailor our services to the individual needs of your association so that you can concentrate fully on your core tasks. We are happy to work together with your existing office to ensure a smooth handover.
What are the advantages of professional association management?
As the new management of your association, we offer cost efficiency, optimized processes and modern service – ideal for association management for associations and foundations that their want to outsource head office.
Which associations and companies do we support?
We work with a wide range of organizations – from small regional associations to large national and international institutions. These include the Handelsverband.swiss, the Verband Elektronischer Zahlungsverkehr, the City Vereinigung Zürich, the ShopVille – Zürich Hauptbahnhof shopping center, the Interkantonale Legislativkonferenz (ILK), City Parkhaus AG and PLS Parkleitsystem Zürich AG.
How do we support associations in the digital transformation?
By using modern software solutions, we optimize member administration, offer online meetings and digital voting and thus reduce administrative work. Thanks to our many years of experience and established workflows, we not only have the necessary experience, but also many cost-intensive licenses that we are happy to make available to your association.
What role do we play as external management in member administration?
We implement efficient digital workflows and ensure regular data maintenance to transparent and guarantee enhanced communication among your members. We maintain direct contact with your members and are always available for their concerns.
How do we guarantee the legally compliant management of your association?
As part of Zürcher Rechtsanwälte AG, we combine association management and legal advice under one roof. Our lawyers work just a few meters away from us, so that all legal questions can be answered quickly. With us as your new office, you will benefit from this synergy.
What strategies do you use for cost efficiency?
We use innovative tools and optimized processes to minimize your fixed costs while ensuring the highest possible quality. Because we generally work with annual flat rates, the running costs for our work are capped in a financial year. This gives your association planning security and cost transparency.
How does your association benefit from our network?
Association management is a people business – a strong network can therefore be crucial to the success of your association. Our connections in politics and business give your association access to key decision-makers and experts, enabling us to form strategic alliances and position your association in the best possible way.
How do you optimize financial management?
We handle bookkeeping, annual financial statements and digital invoicing in cooperation with established fiduciary offices so that you always have an overview of your finances.
What experience do you have in working with boards of directors and the executive committees?
Our many years of experience in working with boards of directors and executive committees enable us to establish regular coordination and efficient processes – so that all relevant topics are discussed and implemented quickly.
Contact
Let's talk about your association! Use our contact form or contact us directly by phone or e-mail. We look forward to hearing from you and will be happy to advise you personally.